Tech finishes a service call and just... leaves.
Swapped a blower motor, topped off refrigerant, quoted a duct repair — but none of it got written down. You're calling him at 9pm asking what happened at the Johnson house.
For HVAC & field service businesses
Get more paid jobs from every service call.
Your techs already describe every compressor swap, refrigerant leak, and changeout on-site. We capture it and turn it into work orders, estimates, and dispatch actions automatically.
Already helping 10+ HVAC teams capture every job
Your tech on a service call:
"Condenser coil is shot. Refrigerant's low too — probably a slow leak on the TXV. Homeowner wants a full changeout. I'd quote forty-eight hundred for a 3-ton Carrier unit, installed."
AI processes instantly
Work order generated:
DiagnosisCondenser coil failure + TXV refrigerant leak
RecommendationFull system changeout — 3-ton Carrier
Estimate$4,800 (equipment + labor)
StatusAwaiting customer approval
Ready for dispatch / invoicing / follow-up call
Sound familiar?
You're losing money every single day.
Estimates are wrong. Or just missing.
Tech told the homeowner $4,800 for a changeout. Wrote $4,200 on the invoice. Did he include the line set? The disconnect? Nobody knows.
Dispatch is running on memory and sticky notes.
Who's got the PM schedule? Which tech has the recovery tank? Did we order the condenser for the Garcia install? Your CSR is juggling 15 calls and guessing.
$5K changeouts fall through the cracks.
Your tech diagnosed a compressor failure on Tuesday. Told the homeowner he'd send a quote. Nobody followed up. They called another contractor Friday.
You don't lose jobs because your techs do bad work.
You lose them because the details never make it from the truck to ServiceTitan.
The Fix
TalkToDeal closes the gap.
A small wearable mic clips to your tech's collar or shirt pocket. Every diagnostic call, every on-site estimate, every customer conversation — automatically becomes a structured work order with equipment details, part numbers, and pricing.
No typing
No extra steps
No change in behavior
Just speak like you already do.
Works with your existing tools
ServiceTitan
Housecall Pro
Jobber
QuickBooks
+ more
HA-MIC05 AI Voice Recorder
Clips to collar. All-day battery. Built for the field.
Real HVAC scenarios
Works for every type of call your team runs.
Emergency Repair
"Capacitor's blown on the condenser. Fan motor is pulling high amps too. I'm replacing both — run cap and the motor. Parts on the truck. About $650 total."
EquipmentCondenser unit
PartsRun capacitor + fan motor
Total$650
StatusRepair completed on-site
PM Visit
"Annual maintenance on a Lennox split system. Coils are dirty, changed the filter, checked refrigerant — pressures look good. Drain line was clogged, I flushed it. Recommend replacing the contactor next visit."
ServiceAnnual PM — Lennox split system
CompletedCoil cleaning, filter, drain flush
FlagContactor replacement recommended
Follow-upSchedule contactor swap
New Install Estimate
"It's a 2,400 square foot ranch. Current system is a 15-year-old Trane. I'd go with a 4-ton Carrier Infinity with variable speed. Ductwork needs modification in the attic. Full install around $12,500."
ScopeFull system replacement — 4-ton Carrier Infinity
Add-onsDuctwork modification (attic)
Estimate$12,500
StatusProposal ready for customer
What You Get
Replace manual logging with real-time capture.
01
Higher close rate on estimates
Every on-site quote is captured word-for-word. Follow-ups go out the same day, not three days later when the customer already called someone else.
02
Zero callbacks from missing info
Model numbers, serial numbers, refrigerant type, customer requests — all captured automatically. No more "what was the tonnage again?" calls.
03
Same-day invoicing
Work orders are built before your tech even leaves the driveway. Office staff bills immediately instead of waiting until Friday.
04
PM upsells you're missing today
Your tech says "contactor looks worn" but never writes it down. We flag it, create the follow-up, and queue the maintenance agreement renewal.
05
Full visibility: every truck, every call, every estimate
See what's happening across all your techs in real-time. Diagnostics, installs, PMs, warranty work — nothing gets lost between the field and the office.
We're not another app.
We don't ask your team to learn something new or do more work.
We simply make what they already say
work for you.
Get Started
Stop losing job details.
Start capturing real work in real time.
Starting at $99–199/month per team
Replace 1 admin task instantly.
Already helping 10+ HVAC teams across the US